STAFF RESOURCES - MPSED

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Staff Resources
Physical Restraint & Time Out
For Immediate ReleaseWednesday, November 20, 2019
STATE BOARD OF EDUCATION TO TAKE EMERGENCY ACTION TO END THE USE OF ISOLATED SECLUSION IN ILLINOIS SCHOOLS
​ISBE TO BEGIN IMMEDIATE REVIEW OF ALL INSTANCES OF ISOLATED SECLUSION IN SCHOOLS FOR THREE YEARS    

ADDITIONAL EMERGENCY ACTIONS INCLUDE MANDATED REPORTING TO INCREASE ACCOUNTABILITY AND TRANSPARENCY
SPRINGFIELD – The Illinois State Board of Education (ISBE) announced today that it will take emergency action to end the use of isolated seclusion in Illinois schools. ISBE also will take steps to improve data collection on all instances of time-out and physical restraint in schools, as well as immediately begin investigating known cases of isolated seclusion to take appropriate disciplinary and corrective action.   

ISBE will work with lawmakers and stakeholders on legislative action and will issue further communication as these steps are taken.

For more information visit the ISBE website https://www.isbe.net/Lists/News/NewsDisplay.aspx?ID=1297

Use ISBE's new form to report any Physical-Restraints and/or Time-Outs: Physical-Restraint-Time-Out-Form
Data Systems

This past year has seen many changes to the systems used for data entry, storage and access. This past school year we switched from FileMaker and the SEDS database for IEPs over to Embrace IEP. At this point, all current IEPs should be in and available via Embrace IEP. The SEDS system will continue to be available for now, but only as a historical reference. All current and new IEP information should be recorded in Embrace IEP. This past fall, we also started using Embrace 504 to assist Principals and their staff in writing their 504 plans for students. Another first for last year was that we started using FileMaker to enable staff to enter their information for Health Assessments, Assessment of Learning Environment, and Current Educational Functioning forms. The forms are accessed via the web, but are being generated, stored and processed by our FileMaker Server. FileMaker via the web was used to implement the new App Request for iPads systems also.

This year we will be switching from Tames to Embrace for our Medicaid billing. Any services provided prior to July 1 will be billed through the current system. Starting July 1, our professional staff who provide services to students will be using Embrace DS rather than FileMaker to record their services. The FileMaker Server, via the web, will continue to be used to complete App Request, Current Educational Functioning, Assessment of Learning Environment, and Health Assessment forms. FileMaker will also continue to be used via the new SRS system for staff related forms, (mileage, timesheets, etc.). Some of our district forms for students will be added to the SRS system to give staff another option for completing necessary forms which are not currently part of the Embrace IEP system.
 
App Requests
When submitting iPad App Requests for yourself and/or your student(s) please use the following link and procedures. All iPad App Requests should be submitted using the DPS61 Help Desk System. Please note that all requested apps for students must meet the US federal laws for protection of student data integrity.

1. Use this link: https://npm.dps61.org:8443/helpdesk/WebObjects/Helpdesk.woa If this link does not work for you, copy and paste the link directly into your browser.

2. Log In:  Your DPS61 Email & Password   

3. Request Type:  iPad           Next Box:  iPad App Request     Next Box:  MPSED App Request

4. Request Detail:  Purpose/Goal/Reason for App Request if needed/desired

5. Student ID:  For Student-Enter their ID           For Yourself-Enter 0

6. App Request- App Name:  Exact Name of the App or for Core Suite of Apps either Life Skills or Essential Skills just enter  Life Skills or Essential Skills CANNOT BE BLANK

7. App Request- Cost of App:  Free Apps are 0, Core Suite of Apps either Life Skills or Essential Skills are 0, or the amount of the App if there is a cost CANNOT BE BLANK

8. App Request- URL Link:  Copy & Paste link from the App Store/If for Core Suite of Apps either Life Skills or Essential Skills just enter Life Skills or Essential Skills here. CANNOT BE BLANK

9. Core Suite of APPs:  Click either Essential Skills or Life Skills if requesting or Other for all other Apps CANNOT BE BLANK

10. Full Name:  Your Name or the Student’s Name CANNOT BE BLANK

11. Carbon Copy (Cc:) IF you choose to send a Carbon Copy of this request to someone

12. Attachments:  If you choose to attach a file to your Request

13. Location:  Your Location or the Student’s Location

14. Be sure to click the Save Button

15. You should receive an Email letting you know your Request was Submitted & the System will notify Jim Robinson of the Request.

16. Jim Robinson will Approve or Deny the Request.

17. Once Jim Robinson Approves or Denies Request you will receive notification of this.

18. If Request is Approved DPS61 I.T. will push the app to the devices “Self Service” icon for you to install.
Response to Interventions
Measurable Goals
Writing Measurable Goals

Our friends at the Illinois State Board of Education wanted to make sure we passed along the following links to help with understanding the process for writing measurable goals.  This is also embedded in the updated Power Point, and subsequent PDF of the notes section.  

Developing Meaningful IEPs and Utilizing the New Illinois Learning Standards at http://www.isbe.net/spec-ed/Default.htm (under "Recent Webinars"); and


The webinar in section A is approximately 45 minutes long.  The Quality tutorial is a project from the University of Illinois – Champaign.  Some of our teachers participated in this project in the past few years.  

Please do not hesitate to ask questions.  We recognize some of our goals are harder to benchmark in the format we outlined earlier.  Related service providers have begun the discussion in focus groups to determine best solutions for each unique area.  Contact your SEA liaison if you would like to learn more information.  

Download Writing Measurable Goals presentation (PDF Version)

CPI Training
Updated CPI Schedule for 2019-2020 School Year
If you are a DPS employee, you can find these in Frontline/MLP in order to sign up for a session. If you are a county employee please contact Rise' Davis, RDavis@dps61.org with the dates and name(s) of the staff you would like added to the list.  Rise' will be at all of the check ins (for payroll issues).

2020-2021 - SV, AO, CAM due for refreshers

Questions? - Contact Rise Davis, CPI coordinator at RDavis@dps61.org or 217-855-6976

SSTC - Student Services Training Center
On the corner of Franklin and Cerro Gordo Streets. Look for the sign indicating Student Services and Training Center. Enter the double silver doors. Park in the lot under the viaduct.
Mt. Zion Intermediate School
Professional Development Institute,
Other Trainings
Lift Training Video
In order to watch this video and complete the attached verfication please contact Angie Held, AHeld@dps61.org MPSED Pyshical Therapist, to get the required user login id and password needed to access the video link below.
Practitioner Training - embraceDS
EmbraceDS webinar training will be offered for our practitioners who need to submit services for medicaid billing. The webinars will be held on Thursday August 29th, 2019 from 3:00p.m. to 4:30p.m.and on Friday August 30th, 2019 from 7:30a.m. to 9:00a.m. The location for the trainings are yet to be determined. Additional details on location and sign=up process will be post once available.
Additional Resouces
Below are some websites and links which staff and teachers might find helpful.
Additional Resources:

We are committed to improving the accessibility of our site to all of our visitors. If you have any difficulties or suggestions, please let us know: JARobinson@dps61.org
Last updated: 7/23/2020
Macon-Piatt Special Education District
335 E. Cerro Gordo Street, Decatur IL, 62523
217-362-3055  |  217-424-3022 (fax)

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